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INTRODUCTION
Helena Christian School is a private, interdenominational Christian school with
teacher-directed classes for Kindergarten through twelfth grade. Helena Christian
Academy serves grades K-6. Helena Christian High School serves grades 7-12.
Helena Christian School, Inc. is a non-profit corporation that is governed by a
board of directors made up of Christians from churches throughout the Helena
community.
Helena Christian School exists to assist Christian parents in their God-given
responsibility of training their children according to Biblical principles. We
recognize that for Christian parents there is no greater responsibility than the
consistent training of their children to the Lordship of Jesus Christ. The Christcentered
school functions as an extension of the Christian home and church in
helping to fulfill parental responsibilities, not only for success in this life but also
for life everlasting.
The academic program at Helena Christian School emphasizes an intense phonics
program, Romalda Bishop Spalding’s, “The Writing Road to Reading,” which is
used throughout the primary grades (K-2nd grade). We provide a Christ-centered
curriculum in a teacher-directed classroom.
The spiritual program is approached in an interdenominational manner through
classes in the Bible, prayer in the classroom, teacher and administrative
counseling, a positive discipline program and weekly chapel services in which
many of the Helena area pastors participate.
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STATEMENT OF FAITH
Convinced that we may properly perceive the world around us only in the light of God’s
Word:
WE BELIEVE the Bible to be the inspired Word of God, without error in the
original writings, and authoritative for all of life. (II Tim. 3:16)
WE BELIEVE in the one God, existing in three persons: the Father, the Son, and
the Holy Spirit. (Mt. 28:19)
WE BELIEVE in the deity of our Lord Jesus Christ, in His virgin birth, in His
miracles, in His vicarious atoning death, in His bodily resurrection and His
imminent return. ( Mt. 1:20-25, I Cor. 15:3, I Peter 2:21-25, John 20:30)
WE BELIEVE that sinful man is saved only by the grace of God, through faith in
Jesus Christ; salvation is a free gift, not obtainable by works. (Eph. 2:8-9)
WE BELIEVE in the resurrection of both the saved and the lost; the saved unto the
resurrection of life and the lost unto the resurrection of damnation. (John 5:24, 28-29)
WE BELIEVE in the spiritual unity of believers in our Lord Jesus Christ. (Eph.4:15-
16; Phil. 2:1-2)
WE BELIEVE that we should be living examples of Jesus Christ in our daily lives.
(I Cor. 6:19-20, II Cor. 3:18)
MISSION STATEMENT
Recognizing that education is more than an academic pursuit,
Helena Christian High School exists to provide both college
preparatory curriculum and character development within the
context of a biblical worldview.
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VISION STATEMENT
Our goal is to provide academically excellent, Christ-centered education to the
Helena community, with the purpose of instilling a biblical worldview.
CORE VALUES
1. That true education must be accomplished within the context of God’s
infallible Word.
2. That biblical principles must be the basis for reasoning in a person’s life.
They are the basis for true scholarship, proper decision making and the
development of self discipline and character.
3. That Christ-centered learning honors the leadership role God has given
parents in the education of their children. Parental involvement and support
are necessary to the function of our school.
4. That academic excellence will only be achieved by promoting and
maintaining high academic standards within the curriculum.
5. That to maximize the education process the school must maintain a
disciplined atmosphere.
6. That faculty and staff must be committed Christians, who act as proper role
models for our students, concerned not only with academics but also with
students as individuals.
7. That Christians should strive to serve those around them in the school, the
home, the church and the community.
8. That extracurricular activities are an important avenue for character
development.
9. That Scripture calls us to excellence in all things, both academic and
extracurricular.
10. That supporting the ministry of the local Bible-believing churches is
imperative.
11. That leading students to a saving knowledge of Jesus Christ and discipling
them is a vital part of our mission.
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PARENT COVENANT
The Board of Directors, administration, and teachers encourage parents of HCS (Helena
Christian School) students to join together, pledging to uphold this covenant in order to glorify
God through the partnership of our school, which is totally dependent on His grace.
As parents/guardians we understand, agree, and will commit to the following:
1. To guide our students through a biblical worldview, recognizing HCS as a supportive
partner. (Deut. 6:5-7; Col. 2:8; Matt. 22:37)
2. To pray earnestly for HCS, its families, faculty, staff, and administration. (James 5:16)
3. To serve the school in whatever capacity my time, talents, and gifts will allow, as a
result of my growing personal faith in Jesus Christ. (Mark 10:43-45)
4. To live our calling to a higher standard of conduct as evidenced in our thoughts, our
words, and our behavior, both in school and to the outside community, because as a
Christian community HCS bears witness to the character of the Lord Jesus Christ.
(Eph. 4:1-3)
5. To preserve unity in the body by seeking to resolve any conflict within the community by
addressing the matter appropriately with the person or persons directly involved.
(Matt. 18:15-17)
6. To look for the good in our students behavior and to praise them for demonstrating
Christ-like character. (I Cor. 13:4-7)
7. To communicate lovingly to other parents when we have valid concerns about their
students behavior, so that each of us as parents may guide our student’s to grow in Christlike
character. (Col. 3:12-17)
8. To attend school-related meetings designed to foster a community of parents who are more
equipped to work with the school and one another, to educate our students, and to be more
unified in our ability to encourage one another in this high calling.
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DISTINCTIVES AND OBJECTIVES
In an effort to fulfill our mission, HCS seeks to create understanding among all in the school
community. This understanding, hopefully, comes as a result of a clear presentation of who
we are as an institution and as a body.
We believe the specific objectives of HCS can be realized when:
1. The home and the school place relationship with Jesus Christ as the first priority.
2. The home and school are working in concert and mutual support.
3. The home and school are in agreement about the necessity of teaching truth and
promoting character development.
4. The home and school both operate from a biblical worldview.
5. The home supports the school in its pursuit of academic excellence.
The mission of HCS can be seen in the following summary of our objectives:
1. To establish God’s Truth as the guide for life.
2. To maintain a demanding curriculum and high academic standard.
3. To encourage an environment where fellow believers are co-laborers to the glory of
God, benefiting students, families, faculty and staff.
4. To partner with parents/guardians in the process of instilling in students a value
system based on God’s Holy Word. As he/she grows, this value system, which is
supported by the home, church, and school, forms a structure of great strength and
stability in the lives of our students.
5. To provide a staff and faculty of dedicated Christian professionals engaged in a
dynamic educational process based on an appreciation of education as ministry. We
desire our staff, faculty and student body to work together with respect, integrity and
love.
The staff at HCS takes time before the beginning of every school day to pray together,
seeking God’s guidance and direction, in order to properly minister to the children entrusted
in their care. We ask our parents to also set aside time in their daily prayers to remember
their children and the staff of the school. God’s Word tells us in James 5:16, “The effectual
fervent prayer of a righteous man availeth much.” We cannot stress enough the importance of
your daily prayer support upon the effectiveness of this ministry.
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FROM THE SUPERINTENDENT
Dear Parents/Guardians and Students,
We have compiled this handbook to give full expression to our covenant with you as a Christian
educational community. It covers everything from academics to dress codes. To be as thorough
as possible and to clarify things that might be new to you, we may revise the handbook each
spring and summer so that each year’s edition is updated. Although we make every effort to be
precise and clear, there are times when mistakes or misprints happen. We will try to update or
revise as soon as possible should this occur.
Since this handbook includes most of the general parameters of school life, it is important that
every parent/guardian and student read through the entire booklet to familiarize themselves with
its content. Students and parents/guardians are responsible for the procedures and rules outlined
in this book. Since our students and parents/guardians will be held accountable to these
standards, it is our hope that this handbook will be an invaluable tool to our parents/guardians
and students as we partner to facilitate the growth of the students from adolescence into
responsible, educated adults.
Information, rules, procedures, and the like are simply an attempt to help the community operate
smoothly and fairly, allowing for “true freedom” within these boundaries. The spirit of this
booklet is to allow HCS to operate in a way that gives glory and honor to Christ and dignity to
His people. It is with that explicit and heartfelt sense that we offer this edition of the HCS
handbook, hoping that His name will be glorified in all we do.
Sincerely in Christ,
Ray Fuller
Superintendent/Principal
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Application and Admissions
The parents/guardian and students are required to fill out the admissions forms and to pay a nonrefundable
application fee of $50.00. This fee includes the cost of any testing that is
administered. Testing is done to insure proper placement and to give the school a baseline from
which to judge our program. If the incoming student has suitable standardized testing from the
previous year, testing will not be necessary.
Parents/guardians and students will be scheduled for an interview with the Principal to discuss
the results. Placement matters and any questions on policies and procedures will be discussed at
this interview.
Parents or guardians and the student seeking admission shall read the Handbook, the Statement
of Faith, the Student Covenant and the Parental Covenant and agree to support them as a
condition of acceptance. Upon acceptance by the school, the student shall sign the Student
Covenant. By signing the Student Covenant, the student agrees to abide by it and all that is
contained in the Student & Parent Handbook. In order for HCS to be an effective spiritual,
academic and disciplinary extension of the home, it is critical that there be a mutual
understanding of partnership and commitment between the student, parent and school.
Upon verbal acceptance by the school, a non-refundable registration fee of $250.00 shall be paid.
Registration, consent and authorization forms must be completed and returned to the school
office before final acceptance. Immunization records and previous school transcripts must be
received within 30 days of entrance into the program. Failure to comply or any misrepresentation
about the contents of these records may result in expulsion and forfeiture of any tuition monies
paid.
Kindergarten Age Enrollment
To be considered for kindergarten a student must be five (5) years of age on or before September
10 of the school year of enrollment. All applicants for kindergarten will be accepted based upon
kindergarten readiness testing. Testing will be held in the preceding spring of the school year for
enrollment.
Immunization Requirements
Physical and dental exams, complete immunization records (including rubella, rubeola, polio and
DPT) shall be required for all kindergarten and seventh grade entrants, unless a parental
exemption has been filed (Section 20-5-403, MCA). New students, entering Helena Christian
Academy at any grade level are required to present evidence of up-to-date immunizations before
they will be admitted to Helena Christian School. New students are encouraged to have a
physical examination upon enrollment. In the event of a community epidemic, non-immunized
children will be asked to remain at home until the epidemic has ceased or until they have
received proper immunizations.
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Tuition
New application and registration fees shall be paid in advance. Beginning August 1, 2007, tuition
payments are paid in installments over a twelve-month period, with the following year’s
registration included. The first payment is due on the 5th of August and each consecutive
payment on the fifth of every month. Any admission after August 1st must include the application
and registration fee. This fee is not reduced, regardless of when the enrollment is taken. A 12th
grade student’s payments will be concluded with the June payment for that year. Note:
1. There will be no refund made of application and registration fee or any monthly
tuition if your student is expelled.
2. For those who wish to pay the entire amount at the beginning of the school year, the
school offers a 3% discount. Tuition may also be paid by the semester, with payments
due August 5th & February 5th. In the case of expulsion, the amount returned is
prorated, but the current month and all previous months are deducted.
3. There are currently discounts available for multiple students from the same family.
These discounts are as follows:
Kindergarten*
$1560.00 for each child ($130/month)
Grades 1-8*
a. $3120.00 for first child ($260/month)
b. $2880.00 for second child ($240/month)
c. $2340.00 for third child ($195/month)
d. $250.00 payment for fourth child & each consecutive student
Grades 9-12*
a. $3900.00 for first child ($325/month)
b. $3480.00 for second child ($290/month)
c. $2940.00 for third child ($245/month)
d. $250.00 payment for fourth child & each consecutive student
(* The school requires parent volunteer hours. Failure to give the school 20 hours of volunteer
service per family will result in an additional $400 in tuition charge per child.)
4. Financial aid may be applied for and is given based on need, as long as funds are
available. Please request a financial aid form at the time of application. Pastors must
qualify and apply for tuition assistance.
I. ACADEMIC INFORMATION
Academic Achievement and Homework Policy – (7-12 Grades)
In order to receive maximum benefit from the educational program, an average of 30-45 minutes
of homework will be expected for each hour of class in the core academic subjects. Although this
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could mean 10 hours or more of homework each week the students are afforded a study hall
during the day to facilitate preparation and completion of their assigned projects.
As a Christian school, the staff at HCS believes it is imperative to support the home and the
churches in the community in instilling spiritual values. We recognize that Wednesday night is
the night that many youth groups meet in the Helena community, Because of this HCS is
committed to structuring our program in such a way that schoolwork will not interfere with
youth group attendance. We will endeavor to minimize assignments that are due on Thursday.
Please note: this does not mean a total prohibition on homework; It does mean the amount will
be manageable for those who make wise use of their study hall periods.
Since the academics at HCS are designed for college preparation, parents/guardians can be of
help to their students by providing an atmosphere conducive to study in the evenings and on
weekends. It is also important that the students possess a teachable spirit and a desire to learn.
Each student needs to cultivate a sense of “calling” concerning the learning process, doing all
his/her work “as unto the Lord.” Self-motivation, self-discipline, and responsibility are essential
ingredients in the learning process. Mutual respect between teachers, students and
parents/guardians will create an atmosphere in which learning will flourish. Parental/Guardian
support concerning the purpose of the school is essential. An important part of education is
developing the study habits that will allow the student to be successful. At HCS the student will
be afforded that opportunity.
Academic Achievement and Homework Policy – (K-6th Grades)
Because parents are primarily responsible for the training and education of their children, we at
Helena Christian Academy expect parents to daily review any homework assignments, and in
some cases will require a parental signature. Completion of homework assignments is the
responsibility of the parents and the student.
We feel that it is vitally important for the parent to take an active role in the education of their
children, particularly in helping them develop a sense of responsibility and good work habits at
home.
In addition to academic progress at home, parents are expected to attend all orientation meetings,
conferences, and Parent / Teacher Fellowships scheduled during the school year. Your
participation will indicate to your child the value you place on their education. One of the best
ways to show your involvement is to visit the school and observe your child in the classroom.
Feel free to participate by informing your child’s teacher of visits and field trips in which you
would like to participate.
In order to further enhance your child’s academic success at the Academy, we encourage parents
to have a reasonable bedtime for their children. We also suggest you daily spend time with your
children; read to them, pray with them, and encourage them. Although we all try to avoid factors
in the home which may contribute to emotional upsets, please inform your child’s teacher of any
problems that may affect your child’s performance.
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Grading – (K-6th Grades)
We recognize that for the Christian, the standard of excellence should always be to continually
strive to conform to the image that God has set for us. His standard and His alone is to be our
measuring stick. Since scholastic achievement must be measured, we will use the following
grade system for grades K-6:
A = 96-100 O = Outstanding
A- = 94-95 S = Satisfactory
B+ = 92-93 N = Satisfactory
B = 89-91 U = Unsatisfactory
B- = 87-88
C+ = 85-86
C = 79-84
C- = 77-78
D+ = 75-76
D = 72-74
D- = 70-71
F = Below 70
Students who do not maintain a GPA of 2.0 may be expelled from Helena Christian Academy at
the discretion of the principal and/or superintendent. Parents will be notified by the teacher of
any failing grades or concerns.
Remember, students rise to the expectations we have of them
Grading – (7-12th Grades)
Students will be graded employing the following numerical scale:
Letter Grade Grade point average Numerical Average
A+ 4.3 98-100
A 4.0 93-97
A- 3.7 90-92
B+ 3.3 87-89
B 3.0 83-86
B- 2.7 80-82
C+ 2.3 77-79
C 2.0 73-76
C- 1.7 70-72
D+ 1.3 67-69
D 1.0 63-66
D- .7 60-62
F .0 Below 60*
*(60 and above is passing)
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Grade-Point Average
Class rankings for graduation honors are based on cumulative GPA. Students who transfer to
HCHS may receive credit for courses taken at their previous school(s), but the grades from those
courses may not counted as part of their HCHS GPA. Each situation will be considered
individually.
Since the level of difficulty at other schools varies widely, only courses taken at HCHS count
toward a student’s GPA. HCHS does not assign a cumulative GPA to a student for the purpose of
graduation honors unless the student attends HCHS for at least three of their four high school
years.
Incompletes
An Incomplete (I) may be recorded on a report card when a student has been absent several days
within the last two weeks of the grading period. If the absence(s) are excused, an extension of
two weeks into the new grading period may be given to make up the Incomplete. If it is not
made up within that time, the student will receive a zero for the assignment(s) not completed and
the zero(s) will be averaged in with his/her other grades for the course.
Promotion Policy
The transition, both academically and behaviorally, between grades is at times difficult.
Although the school takes great care in preparing students for these grade changes, there are
times when the school may feel that certain students who have struggled academically in the
lower grade will not be able to handle the increased work-load and independent study needed at
the next level.
If this is the case, the school may request that the student repeat a grade to achieve greater
academic success. If the parent/guardian is not in favor of the remedial action of repeating the
grade and the administration is not in favor of promotion, the student will be asked to seek an
alternative school setting. Students with behavioral issues may also be asked to seek alternative
school settings if deemed appropriate by the administration.
Class Rank
Class rank is determined by the students’ GPAs, and taken from all the students’ grades earned at
HCHS. Individual class rank is reported to colleges on student transcripts only if the student
ranks in the top 25% of his/her class. No other ranks are reported.
For transfer students, only grades earned at HCHS are counted for rank-in-class. No rank is
assigned to students who transfer into HCHS after the first semester of their sophomore year.
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Graduation Requirements
Total graduation credits required: 24, including:
Bible-------------------------------------- 4 Credits
History ----------------------------------- 4 Credits
English/Literature ---------------------- 4 Credits
Mathematics----------------------------- 3 Credits
Science----------------------------------- 3 Credits
Physical Education --------------------- 2 Credits
Fine Arts --------------------------------- ½ Credit
Community Service -------------------- 1 Credit
Note: For those who want to take advanced math and science HCHS does offer 4 years of both
subjects.
Communication
In Matthew 18:15 we are admonished by the Lord to follow certain procedures when we have a
disagreement with our brothers and sisters in the Body of Christ. Consequently, we expect
parents and students to communicate forthrightly about problems or concerns regarding policies
established at the Academy. Please follow the proper line of authority in all dealings:
Student
Teacher
Principal
Superintendent
Board of Directors
Let us not be sowers of discord or ministers of suspicion and criticism, but rather let us follow
the Biblical pattern shown us in Phil. 4:8-9, “Finally, brethren, whatsoever things are pure…”
Eligibility for Extracurricular Activities
HCS desires for each student to do well academically. Therefore, when a student’s grades
indicate a need for greater study time, the eligibility system assists the student in keeping a
healthy balance between schoolwork and extracurricular activities. Students become ineligible
when they receive three D’s or an F at the mid-term, quarter grades or at any grade check (two
D’s or an F for part-time students). Ineligible students are not allowed to participate in athletic
events, worship team, Student Council, or any other activity deemed by the administration to be
extracurricular. A minimum of a 2.0 GPA is required to remain eligible. Grade checks for
athletes will be done once a week.
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1st Time Ineligible
A one-week grace period will be given to bring the grades to the appropriate level, during which
time activities will continue on a normal basis. This one- week grace period will be granted only
if the teachers in the affected class(es) confirm that it can be done in a week. If at the end of one
week the necessary work is not completed, the student will be given a 10-academic-day
suspension from his/her activity. Students may practice at the administrations discretion during
the 10-day suspension, but may not participate in events.
In order for a student to become eligible at the end of the 10 days, he/she must pick-up a “grade
check” form from the office. This form needs to be signed by ALL of his/her current teachers to
verify eligibility. When the form is returned to the office and ALL grades are C or higher the
student will be taken off ineligibility. If the student’s grades remain below the C level he/she will
be ineligible until grades improve to that level (to be checked on Friday of each week).
2nd Time Ineligible
The student is automatically removed from the activity, including any practices, meetings, etc.,
for 15 academic days. At the end of 15 academic days the student must pick up a “grade check”
form from the office and get it signed by ALL of his/her teachers. Failure to receive a C or
higher in every class on this report will mean removal from the activity(s) for the rest of the
academic year. It may also lead to removal from the school at the discretion of the Principal.
Academic Warning and Probation
Students are placed on Academic Warning if they receive three D’s or one F at the end of
the grading period (quarter grades). Once a student is notified of academic warning status,
he/she remains on the list for one full calendar year (12 months). A student may not receive three
D’s or one F during the entire 12-month period (two D’s or one F for part-time students). If such
grades recur during the 12-month period, the student may be placed on Academic Probation and
asked to leave HCS at the next earliest appropriate grading period. Academic Probation means
probation away from HCS for a full academic year.
If a student wishes to return after the year of probation he/she must apply as a new student.
Report Cards
Report cards are mailed to the parent/guardian home approximately one week after each quarter
and must be returned by the student with parental/guardian signature within the next academic
week. At the end of the first quarter parent/guardians are asked to pick up the report card
personally during the parent/teacher meetings held at the school. Parents/guardians will receive
notification in advance of these meetings.
The purpose of mid-term reports is to indicate to the student and parents/guardians areas of
academic strength and weakness shown during the most recent grading period. These reports are
designed to inform parents/guardians of any academic problems, as well as giving them positive
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feedback. Mid-terms are mailed home and must be returned within the next academic week with
a signature from the parent or guardian. Failure to return in the allotted time will result in a fine
of $1/day up to $5.00 and/or detention at the discretion of the Principal.
Honor Roll
To encourage academic excellence, HCS recognizes students who have performed well
academically by publishing an “Honor Roll” each grading period for students in grades 6-12 who
have achieved a 3.25 or higher GPA.
Students in high school are recognized at additional levels:
Honor Roll 3.25 GPA
Cum Laude Honor Roll 3.50 GPA
Magna Cum Laude Honor Roll 3.80 GPA and above
Those achieving Cum Laude or above for all four quarters of the academic year will be awarded
an Academic Letter to honor their accomplishment.
Parent Conferences
Parent conferences will be held at least once per academic year. At least one parent/guardian is
required to attend as part of the admissions requirements. We cannot partner with you in the
education of your student if we don’t interact with you. If you cannot attend on the scheduled
date, please call the office and schedule an alternate time.
Scheduling – (7-12th Grades)
Each spring, all students are scheduled for the coming year. Schedule changes made after that
time are subject to class availability.
Some parents feel the need for their children to be in seven classes per day. HCS is hesitant to
expect this from any student because of the rigor of our curriculum and the requirements we
expect in each class. A study hall is required of all under-classmen. Juniors and Seniors may be
given latitude in this area if their past performance supports it.
HCS requires full-time students to be enrolled in five academic courses. (This may vary for
seniors.) Any exemptions from this requirement must have parental/guardian and administrative
approval. Before a student can drop/add a course, a form must be picked up from the office and
be signed by the parents/guardians, affected teachers, and the Principal.
Study Hall – (7-12th Grades)
Good study habits are essential to the academic success of our students as they prepare for the
challenge of life and the rigor of college level work.
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HCS desires to assist the students make wise use of their study hall time. Therefore, freshmen,
sophomores and juniors will be in a monitored study hall.
Seniors. Seniors have an open campus for study hall and lunch. (During open campus times,
seniors must either be studying quietly, or leave campus.) This can be revoked for any of the
following reasons:
1. Grades fall below 2.0 for the current quarter
2. The student is ineligible
3. The student is under Academic Warning
4. The student is tardy coming back to campus more than three times a quarter
5. The student’s actions make this privilege unwise in the opinion of the administration
6. The student is tardy for any reason more than four times a quarter.
Rules for Monitored Study Hall
1. Students will show up on time and with the necessary materials to do their
assignments. If a student forgets an item necessary to the completion of his/her task,
he/she may ask the supervisor for permission to go to his/her locker. This privilege
will be revoked, if it becomes an excuse to leave the room, at the discretion of the
supervisor.
2. Study hall is a time to concentrate on academic assignments. It is not a social
gathering. Students are required to remain on task and to avoid disruption. Talking
and note passing are not allowed. If a student needs to ask the supervisor a question,
the student should raise his/her hand in order to be acknowledged by the supervisor.
If a student needs to ask a fellow student a question, the student must first receive
permission from the supervisor. These rules are not intended to be punitive in any
way. They are implemented to insure quality study time for all students.
3. Students who disregard these rules will receive disciplinary action. A chronic
problem will be addressed by the administration. Your cooperation as a student is
respectfully requested. As a parent/guardian you can benefit the school greatly by
helping your student understand the need of such requirements. II Timothy 1:7 is a
great foundation to build on with your student.
4. No food or drink is allowed in monitored study hall.
Textbooks
1. Issuance: The school issues all basic classroom textbooks to students for use during
the school year. These books remain the property of HCS and should be treated as
such. Students are required to keep textbooks covered at all times. The
condition of the book will be recorded at the time it is issued and will be examined at
the time it is turned back in at the end of the school year.
2. Lost and damaged books: If a book is lost, it must be paid for before a replacement
book is issued. Payment should be given to the office before a replacement book is
issued. Report cards and transcripts will not be issued until the student’s textbook
record is clear. The cost to replace a book varies. Students will be charged
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replacement cost of the book. Damaged books will be treated as lost if they are not
usable. If they are still usable but damaged, a fine will be assessed, based on the
extent of the damage. Textbooks may not be marked in or they will be
considered lost or damaged, at the discretion of the teacher, unless it is a
workbook meant to be written in.
3. Books will not be shared in the classroom. If you lose a book, pay for a replacement.
Tutoring
Recommendation to obtain a tutor for your student will be made by the instructor and may be
communicated through the Principal. The school will attempt to develop a list of tutors, but will
not:
1. Accept responsibility for the results of such tutoring
2. Discuss or recommend financial arrangements with a tutor
College Days
Students in Grade 11 and 12 are encouraged to visit prospective colleges to gain first-hand
information about college life. The best times to do this are the spring of the junior year and the
fall of the senior year. With this in mind, HCS permits 11th and 12th grade students to be absent
from school five (5) days each year to visit colleges. The school requires that these absences be
arranged in advance. These absences are not included in the eight (8) days per semester limit
and do not count against exemption from senior finals.
Use of Cellular Phones and Pagers
Due to the disruptive nature of cellular phones and pagers, these items are prohibited during the
school day. If students carry them, they must be turned off. If they ring during class time, the
teacher may ask that they be left in the office until school is adjourned. If a student needs to
make a phone call during the day, he/she may go to the office and, with permission, use the
school phone.
Use of Laptop Computers
Personal laptop computers may be used for taking notes and for assignments, at the teacher’s
discretion. Laptop computers may not be used for quizzes, tests or exams. A teacher may ask a
student to put a laptop away at any time if a student is using it for purposes other than approved
classwork.
Senior Critical Research Paper
Any senior who does not complete the critical research paper by mid-term of the fourth quarter
will not receive credit for the paper or be eligible for graduation from HCS.
a. This paper will be assigned and monitored by the English Teacher.
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b. The topic must be approved by the teacher and be chosen by the end of the
first quarter of the senior year.
c. The project is designed to give Seniors a head start in career planning. The
subject of the research will be a career that the student may be interested in
pursuing.
d. This project will also prepare the student for college level research.
Senior Exam Exemption
A senior may be exempt from taking 1st semester final exams when he/she has a combined
average of B+ or above for the semester being tested and if he/she has no more than (3) absences
per quarter. This option is subject to teacher approval. Finals for 2nd semester are at the
discretion of the teacher.
Acceptable Use of the Computer Lab
With any technology there are pros and cons; computers and the use of the Internet are no
different. At HCS we see a legitimate use for this technology and have committed to use it to
improve the quality of education at our school. At the same time we are more committed to
morality and as such take every reasonable precaution we are aware of to mitigate any threat that
is found in this resource.
Structured Access
Structured access occurs under the supervision of a classroom teacher. All HCS students will
have structured access to the Internet.
Open Access
Open access occurs outside the classroom setting and is not under the supervision of a teacher.
Open access is offered in our computer lab to all students unless forbidden by their
parents/guardians or the privilege has been revoked by the school for improper use of the system.
Purpose of This Policy
The purpose of this policy is to define “acceptable use” of the network/Internet by students and
staff. Failure to comply with these guidelines may result in restriction, suspension or termination
of the user’s access privilege. It may also result in other penalties, including suspension or
expulsion from school, depending on the severity of the offense.
Rules:
HCS takes great care to block improper access to immoral material. There will be:
1. Absolutely no overriding or disabling firewalls or filters
2. Absolutely no hacking
3. No vandalism
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4. No derogatory or obscene language
5. No theft of passwords
6. No accessing information or graphics that are inappropriate
7. No e-mail
8. No spreading viruses
9. No illegal activity
10. No using school resources for personal or financial gain
11. No using the network for political purposes
12. No storing of non-academic data on the server
13. No copying of copyrighted items
14. No playing video or arcade games (unless permission has been given)
Anyone caught breaking these rules may lose “Open Access” privilege for a maximum of one
calendar year. The person may also face suspension or expulsion, depending on the severity of
the infraction. Note: The administration reserves the right to modify these rules on an as-needed
basis.
II. ATTENDANCE / TARDIES
Attending class is a critical component of any student’s education. Missing class means
that a student misses the important instruction and interpretation given by a teacher and
the give-and-take between other students and the teacher. Therefore, a minimum
attendance policy has been established which determines whether credit is earned in
coursework.
A student who misses more than eight (8) class meetings of a course during a semester will not
receive credit for the course unless the Principal allows it. All absences, whether sanctioned by
the parents/guardians or approved by the school, will be counted under this policy. College days
and school-sponsored events are not counted as absences.
Any student who arrives at class 15 minutes late will be given an absence for that class.
Lateness up to 15 minutes will be a tardy.
Note: Students will not be supervised on the high school grounds before 7:45 a.m. or after 3:30
p.m., and not be supervised on the academy grounds before 8:00 a.m. or after 3:45 p.m.
Parents/guardians must make arrangements for timely pick-up and delivery of their
students.
Absences
When a student is absent from school, the parent/guardian should call the office before 8:20 a.m.
(K-6) or 9:00 a.m. (7-12) to verify the absence. If a call is not received, the office will contact
the parent/guardian. It is imperative that we have updated work numbers for both parents or
guardians in the office. A call must be made for each day a student is absent. Upon returning
to school, the student must report to the office. If a student needs to be excused for a medical
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appointment, written or verbal permission from a parent/guardian must be given. We request
that, if possible, all medical appointments be made during study hall or after school hours.
If a student misses a test or quiz in class, and arrives at school following a medical/dental
appointment, he/she is required to take the missed test/quiz during study hall the same day.
Please remember that a student arriving after 10:30 a.m. will be considered absent for a half day.
Arrival after 12:00 p.m. will receive a full day’s absence at the discretion of the office. To avoid
misunderstanding and confusion, it is beneficial to alert the school as to arrival times and why.
This will aid in assigning absence days or not assigning them.
Illness and School Absence
Students are expected to remain at home when they exhibit symptoms that are communicable to
the rest of the student body.
Any student under medical care which requires the student to receive special care while in
school, i.e. change in activity, observation of signs and symptoms of worsening condition,
special medications or treatments, etc., must send a written letter from their doctor informing the
school of the student’s condition and instructions for the care of that student while at school
If, in the judgment of the school, a student should be sent home because of illness or injury,
parents/guardians are expected to pick up the student as soon as possible Students may drive
themselves home if they are able to do so and their parents/guardians have given the school
permission to release them.
Note: To be released students must call a parent/guardian. The parent/guardian must give
the school office permission to release the student.
Excused Absences
1. Absences because of personal illness, medical appointments which could not be
scheduled after school, or death in the family are excused absences. Make-up work
with credit will be given. Parents/guardians need to avoid allowing students to sleep
in and come to school later in the morning. If they are too sick to come to school,
please take them to a physician or keep them home for the day. Sleeping in is
unexcused. NOTE: Absences still count toward 8 permitted days.
2. If a student’s work was clearly assigned before the absence, the student should be
prepared to turn in/take tests the day he/she returns. A student has the same number
of days to make up an assignment as the number of days he/she was absent, to a
maximum of five (5) days. It is the student’s responsibility to ask for and make up
missed work.
3. Students are responsible for turning in all assignments missed because of absence
from class. This requirement also applies when students are in school, but have
missed class because of a special activity. In either case, the student should confer
with the teacher and clearly understand the due date of each assignment. Work
assigned before the absence which falls due on the date of absence or the
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following day should be turned in the day the student returns to school. Tests
assigned before the absence which fall due on the date of absence should be
taken the day the student returns to school. This may be done during class or
during study hall at the teacher’s discretion. If a student is absent for only one or two
days, he/she may call a classmate to get assignments, or check the syllabus for the
specific class. Assignments may be requested from the office after the first day of
absence but must be called in to the office before 9:30 a.m. if they are to be picked
up by the end of the school day.
4. When a student is hospitalized, absences from school will be excused but the student
will need a doctor’s release to come back to school. If the hospitalization is of
sufficient duration, the student may not receive credit for the course. These extreme
situations will be worked out between the parents/guardians and the Principal.
Unexcused Absences
Absence without permission from parents/guardians or school authorities is considered truancy.
The student will be held responsible for making up all work, with possible penalties at the
discretion of the teacher. The student will, however, receive a 2% reduction in the quarter grades
for each day of unexcused absence. Lack of parent notification or failure to sign out in the
office will result in an unexcused absence.
Early Releases
The school may grant an early dismissal for emergencies and for medical and dental
appointments which cannot be scheduled outside of school hours. All other activities should be
scheduled after school hours. Please note:
1. All parental/guardian requests for an early dismissal of a student must be made
verbally or in writing. Requests for early dismissals should be made no later than
9:00 a.m. To pick up a student, the parent/guardian must report to the school office.
For the safety of our students and so the school can fulfill its responsibility to parents
and guardians in caring for students’ safety, students are required to report to the
office where they will meet their parent/guardian or their designated representative.
2. Students who have their own transportation and need an early dismissal must report
to the office and sign out before leaving.
3. Students excused for a medical or dental appointment are expected to return to
school at the end of the appointment, if time permits, and are to check in at the office
immediately upon returning to campus.
4. Students may not be dismissed from school to run personal errands.
5. Students may be taken off-campus for lunch by an adult. Permission to do so must
be made verbally or in writing by the parent/guardian. Every attempt should be made
to return the student in a timely fashion so the next class is not disrupted.
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Inclement Weather – (K-6th Grades)
Students will remain in their classrooms during recess periods if the air temperature or wind chill
factor is 10º F or lower. Students should come prepared with proper outdoor clothing at all
times.
Playground Rules – (K-6th Grades)
Each classroom will post playground rules. At the beginning of school, each teacher will orally
review these rules with their students. The main emphasis for playground rules is safety. It is
important that all students know and follow them. The playground aids have the authority to
skip normal discipline steps if the severity of the infraction warrants it (i.e. fighting or defiance).
Off-Campus Lunches
Students must provide a written note or a parental/guardian phone call to request an off campus
lunch with an approved adult. The request should be turned in to the office no later than 10:30
a.m. Students are not allowed to go off campus with other students during school hours without
school supervision, with the exception of seniors during lunch or study hall hours.
Late Arrivals
In order to differentiate between a student being tardy and being late, the term “late arrival” is
used when the student arrives at school after 8:10 a.m. for 7-12th grades, 8:20 a.m. for K-6th
grades and has an acceptable written excuse from the parent/guardian, physician, dentist, etc.,
indicating the circumstance. A phone call from the parent/guardian to the office will be
accepted. Late arrivals must be verified verbally or in writing. Sleeping in is not an excusable
reason for a late arrival.
Students arriving after school begins must report directly to the school office.
IMPORTANT: Parents/guardians and students need to be aware that chronic late arrivals will
not be permitted.
Note: Concerning attendance in conjunction with athletics and performances:
A full-time student must be in school by 10:30 a.m. the day of competition to be eligible for
interscholastic competition or participation that day. The 10:30 rule applies to practice as
well. Students not attending first period the day after an event may be denied participation in the
next game.
Tardies
1. Tardies to school – Students arriving after school begins, apart from excused medical
or emergency reasons as determined by the Principal’s office, will be recorded as a
tardy.
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2. Tardies to class (7-12th Grades) – A student will be allowed three tardies to class per
quarter. The fourth tardy in the same quarter will receive an automatic detention, as
will each subsequent tardy. NOTE: 4 detentions will result in a day of in-school
suspension, 5 detentions will result in 3 days of out-of-school suspension, 6
detentions may constitute removal from the school.
3. Tardies to class (K-6th Grades) – A student will be allowed five tardies per quarter.
The sixth tardy in the same quarter will result in ½ hour of detention, 10 tardies in a
quarter will result in 1 hour of detention, and 11 tardies in a quarter will result in a
day of in-school suspension.
4. For discipline of excessive tardies, the Principal will intervene. Discipline may
include a meeting with the student and parents/guardians to rectify the problem.
III. CONDUCT AND DISCIPLINE
Any discussion of discipline must begin with self-discipline. As we mature, we need to become
less dependent on rules to govern our behavior and more dependent on our own ability to do
what is right. The Scripture exhorts us, “…train yourself to be godly” (I Tim. 4:7). Our process,
then, is based upon the student’s personal integrity and willingness to practice self-control. We
trust that you will grow in your ability to confront yourself regarding your own behavior and that
you will need the school’s discipline less and less.
When you do have a breakdown in self-discipline, peer discipline becomes important. It is
crucial that friendships in the community of the school include the willingness to love one
another through the act of confrontation. Your private words of insight and helpfulness to a
friend, or your openness to the same from a friend, may be all that is needed to grow in godliness
and in making wise decisions.
The authority figures need to apply community discipline when a student exercises poor
judgment, is uncooperative, or is disruptive in some way. The teacher is the authority in the
classroom and is charged with maintaining the control and discipline necessary to establish a
quality learning environment. The Principal enthusiastically supports the teacher in this
disciplinary role and will become involved whenever it appears that student disruption and lack
of cooperation warrant his attention and sanction.
Teachers are encouraged to be consistent in their disciplinary actions and to keep the discipline
in line with the offense, with the goal in mind of helping students move towards the goal of selfdiscipline.
The Principal has the final authority for all disciplinary actions taken.
HCS believes that a positive and constructive working relationship between the school and a
student’s parents/guardians is essential to the accomplishment of the school’s educational
mission. We encourage all parents/guardians to take the time to review the Handbook and
subsequent rules with their student. The school accordingly reserves the right not to renew a
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student’s enrollment contract if the school reasonably concludes that such a positive working
relationship is not possible.
A goal of HCS is to be a community of individuals committed to the love of God and one
another. This type of covenant among the members of the community calls for sound judgment,
self-confidence, leadership, and strong moral character in a Christian academic environment.
Achievement of these goals depends upon holding to standards that honor God and other people.
To establish such standards for the students at HCS, we stand wholly on the Word of God. It is
the Ideal which HCS recognizes as the only true authority. It is the guiding document for the
decisions which administration, staff, faculty and students must make.
It is our purpose to uphold the standards of God’s Word during school and at school-sponsored
events, including trips. It is hoped that parents/guardians will uphold the same standards at
home. Any discipline imposed by the school will be intended to help the student recognize the
seriousness of what he/she has done and prevent repeat violations in the future. Breaking the
rules outlined by the school will be considered a violation of the covenant each student has with
the student body.
The Student Covenant – (7-12th Grades)
I understand that Helena Christian High School takes an open stand for the Lord Jesus Christ
and encourages students to grow in Christ. I also understand that by signing the Student
Covenant, I pledge to abide by the standards of HCHS that have been established for my own
good and for the good of the entire school community. This includes not using illegal substances
or participating in immoral sexual activity, on or off school property. I further understand that if
I violate any of the rules instituted by the school, I bring on myself the disciplinary actions
deemed appropriate by the administration. (This covenant will be given to each student to sign
and will be kept in his/her file.)
Detention
K-6th Grades – A notice will be sent home when a student will need to serve detention. The
date of detention will be set by parent / Principal mutual agreement. Transportation is the
responsibility of the parents.
7-12th Grades – A notice will be sent home when a student will need to serve detention.
Detentions will be served on Mondays after school dismisses. Transportation is the responsibility
of the parents. Detention shall be supervised by the Principal. During detention, students will be
given projects that will be designed to discourage future offenses. Detention under normal
circumstances will be an hour in length and will take precedence over any other activity. Projects
given in detention may include but are not limited to writing an essay concerning the offense.
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Public Displays of Affection (PDA’s) – (7-12th Grades)
The administration and faculty at HCS recognize the importance of relationship within the
student body. We also recognize that in the teenage years, physical touch can become very hard
to interpret for the participants. With that realization, we ask that there be no excessive physical
contact between students that could be misconstrued. We are not seeking to eliminate a quick
hug of appreciation or a pat on the back for a job well done. We are however seeking to
eliminate the hand-holding and the type of hugging that would be inappropriate in the school
environment. A good rule of thumb is if you are dating, please don’t be hugging. Note: Sexual
immorality on or off school property is grounds for dismissal.
a. Minor PDA’s will result in a request to stop the activity. If the behavior
persists it may result in a detention and/or meeting with the Principal.
b. A flagrant PDA will receive an automatic detention and meeting with the
Principal.
Plagiarism Defined and Explained
Everyone who submits written work to the school must be the author of his/her own work. When
a student uses facts or ideas originating with others, he/she must make it clear what is his/hers
and what is not.
Failure to make such a distinction is to be guilty of offering as one’s own what is in fact someone
else’s (plagiarism). To misrepresent one’s own work knowingly is to defraud the school and,
more seriously, the Lord. Plagiarism is a form of cheating and will be dealt with accordingly.
Dismissals
The school may ask for the withdrawal of any student whose conduct is detrimental to its
reputation and good name and more importantly, to the reputation of the Lord Jesus Christ.
When the Principal determines that a student should be separated from HCS, he may seek advice
from the Superintendent and/or Board of Directors. In addition, the Principal will make every
effort to contact the parent(s) or guardian to inform them of the action. Final determination in the
matter of dismissal lies with the Principal and/or Superintendent.
The student’s parent(s) or guardian may appeal the decision in writing to the Board of Directors.
However, the Board wishes to be clear: the Principal and/or Superintendent will be overruled
only if in the Board’s opinion he acted in an arbitrary or capricious manner.
Illegal Substances
The Word of God tells us to obey the laws of our land and to avoid immorality. Because alcohol,
illegal drugs and tobacco are all regulated by the civil government, our students are prohibited
from using them. This includes on campus, off campus, at school-sponsored events and outside
the school parameters. As a student at HCS you represent the school and the Lord. Breaking
these laws is the same as breaking the Student Covenant. Usage of these substances is grounds
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for dismissal from school. The school reserves the right to search lockers, backpacks, purses,
clothing, and cars if the situation warrants.
Disciplinary Probation
Disciplinary actions are not carried from one year to the next, so that each student begins each
year with a clean slate. The two exceptions to this are: those students who have not finished
their 12 months of Academic Warning and any student who was suspended the previous
year. These students are on Disciplinary Probation. This simply means that should the student let
his/her grades drop (in the case of Academic Warning) or should he/she be involved in a serious
rule infraction (in the case of suspension) his/her actions of the previous year will be considered
in applying discipline.
The Golden Rule
HCS is committed to maintaining an academic environment in which all individuals treat each
other with dignity and respect and which is free from all forms of intimidation, exploitation and
harassment. The school is prepared to take action to prevent and correct any violations of this
policy. Anyone who violates this policy will be subject to discipline, up to and including
expulsion.
IV. ATHLETICS
Participation in athletics develops the student mentally, physically, socially, and spiritually. The
activities of the athletic department are a part of HCS’s total educational program of “developing
the whole person for the glory of God.” All participants are expected to maintain the same
biblical standards that are required during the school day. The standards of conduct apply to
practice sessions, home and away games, and any other times the student is representing the
school. All students represent HCS at sporting events, whether on the field or in the stands, so
one’s conduct needs to reflect Christian sportsmanship toward the opposing team(s) and toward
the officials. All sports are governed by the rules of the Montana Christian Athletic Association.
Eligibility: See previous statement found in the Academic: Eligibility section of this
handbook.
Participation: A student may participate in sports during the regular season when their grades
are 2.0 GPA and higher, as long as they are not ineligible because of 3 D’s or one F. In addition,
they must have parental permission and a current physical on file. All necessary paperwork must
be completed and all fees paid. If an athlete decides to leave a sport after the second week of the
season, he or she must meet with the head coach ahead of time to discuss that decision.
Athletic cuts may occur in those sports where a limited number of athletes are able to practice
effectively and receive an adequate amount of playing time. Generally, 12 players are kept on
each team. The Coach will determine the actual number with input from the Principal.
If athletic cuts occur the following procedure will be followed:
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1. Players cannot be cut before one full week (five days) of practice.
2. Players will be informed personally if they do not make the team.
3. Players will be given an evaluation of strengths and weaknesses so they know areas
where they need to improve.
Practice
Practice times are established based on the availability of facilities and the coach’s schedule. Fall
sports begin before the school year starts. Athletic workouts during the school year shall begin
when school is dismissed unless special situations dictate otherwise. Every player must
participate in a minimum of 10 practices to participate in a game. A player who misses practice
without the coach’s permission will not be allowed to play in the next game. In the case of
illness, or a missed day of school permission is not required. However, an unexcused absence
will negate participation in the next game.
Scheduling Games
All games are scheduled by the coach or the athletic director and must be approved by the
Principal. Game dates and times are established yearly and sometimes change due to the
availability of facilities. Parents/guardians, students and fans are encouraged to check the
school’s web site for last minute changes. The web site address is: www.helenachristian.org
Transportation
Student athletes are expected to travel in the transportation provided by the school. A student
may return home with his/her parent/guardian or another player’s parents if this has been
communicated to the coach verbally or in writing by the parents or guardian. A student may not
return home with a friend unless a note is signed by the student’s parents/guardians or verbal
assent has been given by the same and such communication is in the possession of the coach
before the ride is given.
Discipline
Each coach has the authority to set specific training rules for his/her players. Respective coaches
will assume the responsibility for enforcing these rules and have the right to dismiss an athlete
from the team. Coaches will be expected to discipline within the framework set by the school.
The Principal will intervene only if the discipline is beyond the scope of the infraction in the
Principal’s opinion.
Lettering – (High School)
Requirements for lettering are detailed in the Sports Handbook. These requirements will be given
to the athletes at the beginning of the season.
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Booster Club
HCS has a Booster Club that exists to promote the athletic program of the school. All funds
raised by this group are spent at their discretion for the benefit of the student athletes. The
Administration enthusiastically supports the Booster Club and encourages all parents/guardians
to get involved in supporting this invaluable effort.
V. Student Activities
A strong student activity program is viewed as an important part of the total educational
program. HCS is committed to providing opportunities for our students to interact socially, to
form lasting friendships, to develop leadership, and to learn the value of assuming a
responsibility and following through to completion. Student activities, like all other programs,
are governed by the overall philosophy of our school: the result of everything we do should
honor our Lord Jesus Christ. This handbook will not attempt to identify every activity available
at the school since they change from year to year. However, here is a partial list: Student
Council, class offices, worship team, community service credits, yearbook, school paper,
letterman’s club (proposed), and school store.
Chapel
Encouraging our students to draw closer to God is the most important thing we do. Christian
education is defined by our desire and ability to apply biblical precepts to everything we teach.
Our goal is to give every student the foundation of a biblical worldview. If we can accomplish
that, our students will make a meaningful difference in a desperately needy world. One avenue of
accomplishing this goal is weekly chapel services.
Speaker Guidelines – HCS chapel and assembly programs are designed:
1. To inspire our students to worship God together
2. To encourage our students to grow in the grace and knowledge of our Lord Jesus
Christ
3. To challenge our students to think through what it means to follow the Lord and to be
true to His Word
4. To stretch our students to see a larger vision of who God really is
5. To remind our students of the diversity of gifts God has given them, their peers, their
teachers, and the Body of Christ
Since HCS is an evangelical, non-denominational Christian school that admits students from
diverse denominations, as well as non-Christians who agree to abide by the standards of the
school, we exclude from our chapels and assemblies:
1. The promotion of criticism against specific denominations, Christian traditions,
para-church ministries, or Christian leaders
2. Infomercials which use chapels to promote organizations, programs, camps, or other
ministries unless HCS has invited an organization to do so because it fits our mission
and programs
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3. An emphasis on doctrinal issues or systems that go beyond our own doctrinal
statement and which tend to divide rather than unite evangelical believers
Student Government – (7-12th Grades)
At HCS, the student government centers on the Student Council, its representatives and officers.
The student government is a multipurpose organization that attempts to:
1. Develop leadership within the student body
2. Serve as a liaison between the students and the administration and faculty
3. Cooperate with the administration, parents/guardians, and faculty in planning student
activities
4. Give the students representation in the decision-making process of the school. Note:
HCS believes that God has given adults the responsibility to raise and nurture
children. As such, we want to know what the students feel and think. However, a
student representative will not have a vote in any administrative decision.
5. Provide the students with an officially recognized medium for giving suggestions and
registering their concerns
6. Promote spiritual growth among the students
Officers of the Student Council
The students elect the President, Vice President, Secretary, and Treasurer in the spring preceding
their year’s term of office. All officers must be members of next year’s Junior or Senior class.
Officers must have a 2.0 GPA (cumulative) or better and they must not be under any warning,
probation, or ineligibility. Should the grades of any of the officers drop below the requirement or
if any disciplinary action results in warning, probation, or ineligibility, the officer below them in
rank will assume the office and a special election will be held to fill the vacated office. Rank will
be President, Vice President, Secretary, and Treasurer, respectively.
Representatives of the Student Council
Representatives are self-nominated and must meet the school’s eligibility requirements. Four are
elected by a popular vote of the students in each grade level. They include President, Vice-
President, Secretary, and Treasurer. Class presidents serve as representatives on the student
council.
Note: A student must be re-enrolled for the following school year and must meet all eligibility
requirements (see Academics: Eligibility) to be eligible to run for any of the above-mentioned
positions or offices.
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VI. STUDENT CONCERNS
Attitude
Philippians 2:3 instructs us to esteem others as better than ourselves. With this in mind, all
students are expected to manifest an attitude of respect towards all teachers, helpers, as well as to
their fellow students. Boys will be expected to act like gentlemen and girls to act as young
ladies. All students will address all adults with their appropriate title (i.e., Mr., Mrs., etc.).
Students will not be allowed to show disrespect for their fellow students regardless of the age or
behavior of the other student. HCS will always stress the importance of acting toward others as
we would act toward our Lord Jesus Christ; for He has instructed us to do all things as unto Him.
Appearance
Students are reminded that the dress code will be enforced. The administration reserves the right
to deem what is appropriate or inappropriate dress.
Scholastic Responsibilities
While teachers are available to help students in their school work, the responsibility for
scholastic achievement rests on the students and parents. In order to ensure the scholastic
success, students are expected to:
1. Take part in classroom discussions and assignments with a positive
attitude.
2. Complete all school work, whether done in class or at home, correctly
and in their best handwriting.
3. Hand all assignments in on time.
4. Plan an adequate amount of time for study and preparation for tests and
quizzes.
5. Participate in all required activities including chapel, music and P.E.
HCS will work with students in helping them realize their responsibilities for scholastic
achievement. Failure to comply will result in student dismissal.
Behavioral Responsibilities
Students will be expected to show respect to all those in authority and to one another in the
following ways:
1. During time of recess, breaks, P.E., or any other group activity,
students will obey and respect teachers, helpers, and all others in
authority.
2. Students are to stay on the school grounds, park or in other assigned
areas.
3. Students are to respect the property of others. Any damage will be
repaired and/or replaced.
4. Students will be expected to always tell the truth regardless of the
consequences.
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5. Cheating and stealing will not be tolerated.
6. Profane and vulgar language will not be tolerated.
The use of alcohol, tobacco or mind-altering drugs will result in immediate expulsion.
Announcements
A common form of communication is by announcement made to the school community.
1. Monthly newsletters
2. K-6th Grades: Weekly newsletters
3. Chapel time. A general announcement time where students and faculty are informed
of happenings for the upcoming week; these may include athletic and academic
activities, as well as events that have already occurred and warrant notice.
Announcements may also be posted on the bulletin boards throughout the school.
4. 7-12 Grades: Further announcements may be made during class meetings with
teacher permission.
5. All announcements about school activities given by students must be in written form
and turned in to the office. Announcements, flyers and the like may not be posted
without permission from the office.
6. All posted announcements are official school business. Students are not to write or
mark on them or any other posted material.
Automobiles – (High School)
All student drivers must complete a Student Driving Form if they drive a car to school. Students
must adhere to the following:
1. Student drivers are to park their cars in the designated parking lot. Only seniors are
permitted to park in senior spaces. Off-campus parking and parking on the street is
not permitted.
2. The speed limit for the school parking lot is 10 miles per hour. HCS reserves the
right to suspend the privilege of driving to and from school if a student violates the
speed limit, drives in a careless or reckless manner, or consistently parks in improper
places on school property. This will be done even if the student being disciplined is a
car pool driver.
3. Parking spaces designated as “visitor” or “handicap” are off limits to students.
4. With teacher or staff permission, students are permitted to go to their cars; however,
they are expected to return immediately.
Disaster Drills
Fire Drills are held at various times during the school year. Instructions and directions for
leaving each room and the building will be given during orientation at the beginning of each
school year.
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Recess and Lunch
If a student is not to go outdoors because of illness, it is the parent’s responsibility to notify the
teacher by note. If a student is to be excused at lunch time, the teacher must be notified in
advance. The student must be accompanied by an adult while excused and returned in the
allotted time. No student will be permitted to leave the school grounds with someone other than
their own parent or legal guardian without permission (in the form of a written note or a phone
call) from the parent or legal guardian.
Illness and Medical Records
Every student is required to have his/her medical records on file and up to date by the beginning
of school each year. Montana State law requires that immunizations be up to date. Students
with incomplete records will not be allowed to attend classes beginning in September. In
addition, a medical emergency form must be completed each year in order that specific steps
may be identified and taken should a student become ill or have an accident at school for which
immediate treatment is necessary.
Medication
An updated medical authorization form must be on file each year authorizing the school to
dispense the following medication to the students. HCS will provide students with Tylenol,
Aspirin, or Ibuprofen, provided the medical authorization form is signed by a parent/guardian.
Prescription medicine taken at school must be in the original container with original label and the
student’s name on the label. Medication shall be turned in to the office and dispensed from there.
It is the student’s responsibility to remember to take it at the appropriate times.
NOTE: These rules for dispensing medications also apply for all other school events, including
school trips, activities, and/or athletic events.
Inclement Weather
In the event that school is closed because of hazardous traveling conditions, the announcement
will be made over the following media:
KCVM Network of Praise 103.1 FM, and the schools website www.helenachristian.org (if
possible)
Lockers – (7-12th Grades)
Students will be issued lockers at the beginning of the school year. Students are expected to
follow these rules:
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1. Lockers should be kept neat and treated properly. There may be periodic locker
checks. At all times the lockers shall be recognized as the property of HCS and not
the private property of the student.
2. Lockers may be decorated if done appropriately, but the school reserves the right to
require students to remove decorations that are inappropriate. There are also times
when students enjoy decorating friends’ lockers for birthdays, etc. These decorations
must be ones that can be easily cleaned up at the end of the day. Balloons, crepe
paper, and streamers are acceptable, but NO glitter, confetti, stickers, or paint are
allowed.
3. If students put locks on their lockers, they must supply a key or the combination to
the office.
4. No coffee or open drink containers may be kept in lockers.
5. Students must stay in their assigned locker. If a change of location is needed, it must
be approved by the office.
NOTE: Students are strongly cautioned against bringing valuables to school. Students do not
normally need a lot of cash or jewelry on campus and should never leave purses or valuables in
unlocked lockers, hallways or restrooms.
If students have valuables on campus, we encourage them to keep the valuables locked in
their lockers or in their possession at all times.
Lost and Found
All articles left on campus will be placed in the Lost and Found with the exception of valuables
such as money, jewelry, and glasses, which are kept in the office.
Hallways and restrooms are often cleaned out as students leave items there overnight.
Unclaimed articles may be donated to a needy organization at the end of each quarter.
Lunch
K-6th Grades:
1. Students shall promptly get their lunch, be seated and eat their lunch.
2. Students may talk quietly in lunchroom.
3. Students must ask for permission to leave the lunchroom.
4. Students must clean up their area after eating.
5. Obey those in authority.
7-12th Grades: Students will follow these lunchtime guidelines:
1. Students may eat in the gym or out on the steps.
2. No food or drinks are permitted in any hallways or classrooms at any time, unless
permission has been given.
3. No eating in cars.
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Transportation
Please note the following:
1. For safety reasons, students must be picked up by 3:30 p.m. Mondays through Fridays
and by 1:30 p.m. on Early Release days.
2. School personnel and HCS are not liable for students waiting for rides home after
classes have concluded for the day. Students are not allowed to wait unsupervised on
school property unless permitted by the Principal to do so. We strongly encourage
parents/guardians and students to arrange for rides home immediately after classes
have ended.
3. Students are expected to behave responsibly and cooperatively while waiting for rides
home or to other after-school activities.
4. There will be no skateboarding, rollerblading or any type of recreational activity in
the parking lot during school hours. This is for your child’s safety and for liability
issues that concern the school.
5. Any student who rides on the outside of a vehicle or any driver that allows it may lose
driving privileges and receive a detention. Second offenses will be treated more
severely at the discretion of the Principal.
Visitors
HCS is a closed campus, therefore, all visitors must be approved. Visitors and parents/guardians,
upon entering the building, must check in with the office and receive a visitor pass. If you need
to speak to your student, the staff will go to the room and bring him/her to you. Please do not
walk in and disrupt the classes or activities going on. Parents or guardians who wish to observe
classes are welcome. After you check in with the office, the staff will escort you to the desired
class.
VII. MISSION/MINISTRY AND COMMUNITY SERVICE
The theme verse for our Mission/Service activities is II Peter 3:18: “Grow in the grace and
knowledge of our Lord Jesus Christ.” In these activities HCS students develop a healthy tension
between growing in “grace” (which is God’s empowering for Christian service) and growing in
“knowledge” (which is the primary focus of a school). The activities are primarily planned to be
educational. HCS is a Christian school seeking to educate the whole student for the glory of
God. A necessary part of that education concerns the needs of our world and how we might
serve those in need. In light of this goal, activities may be planned to address this priority. These
activities are as personal as possible. Personal contact with need is normally unpleasant and as a
result is sometimes avoided; yet it is this element which has the most impact on a student. An
activity which provides maximum direct contact is a priority. These activities are ongoing and
may vary from year to year. There will be at least one designated activity which has been
carefully planned for each grade level and which coordinates with the Mission/Service goals for
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the entire school. The Student Council will focus on implementing and/or improving these
activities. Parents and guardians are encouraged to make suggestions in this area.
Local Mission Projects
Students take leadership roles in their grade level mission project. Primary student responsibility
for planning, promoting and carrying out assigned mission projects belongs to the Student
Council and class representatives. These students work together with the faculty to implement
the projects. This will count toward students 12 basic service hours.
COMMUNITY SERVICE – (7-12th Grades)
Basic Service Hours
HCS students are mature enough to begin taking leadership in activities. Thus, all students are
to fulfill BASIC service hours each semester (12 hours total). These basic service hours are a
way of getting the students to explore on their own the service opportunities in their church and
broader community. It gently forces them to choose for themselves when, where, and how they
will serve others. They will begin to analyze and exercise their unique gifts in serving others.
Hopefully, it also helps them reorient their thinking about Christian service as a way of daily life.
The number of basic service hours are set relatively low to avoid being a burdensome aspect of
an already busy HCS lifestyle.
Restrictions on “Basic Service Hours”
1. No work done for pay or as required class/team/group/choir work is acceptable.
2. The service must be approved and supervised by an adult.
3. Students may not work for parents or parents’ companies or relatives.
4. Any service done to help a business is unacceptable.
5. All basic service (12 hours) must be done during the individual semesters. Additional
service hours can be earned during the summer.
6. Any exception to the Handbook rules must be requested by the student in writing.
The Principal may authorize exceptions and approve with his signature.
7. In addition, all students are challenged to complete 22 additional service hours a
year (these can include service done the preceding summer). Students reaching this
challenge goal will be recognized at the spring award ceremony as “Service Award
Winners.”
NOTE: Students who fail 1st or 2nd semester are ineligible to receive the Community Service
Award.
Reporting Service Hours
1. The hours must have verification by an adult supervisor (by initialing the
student’s service hour form or personal note) and turned in to the office ON or
BY the following dates: Summer hours: Sept. 15; first semester: Dec 20; second
semester: May 15.
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2. A “Community Service Accounting Sheet” needs to be filled out with the adult
supervisor’s name, address and phone number To “Pass”: A student must
complete during the semester and document by the deadline 12 hours. Note: If a
student completes the 12 hours for each semester, he/she automatically receives a
“Pass” for the semester. To receive an “Incomplete”: A student must complete
during the semester and document by the deadline at least eight hours. The
student will be given two weeks to complete the other four. To “Fail”: A student
does not complete during the semester and/or document by the deadline at least
12 hours.
Note for the second semester: If a student has received an “F” for the first semester, he/she must
make up the number of hours’ deficit for the previous semester and the current semester
requirement, plus a penalty hour to “Pass” the second semester and the year. As above, this
service must be done during the second semester and documented by the deadline.
Failure to pass the previous year will constitute make-up hours the following year.
Special Events and Summer Service
All service done in the PRECEDING summer will count for the “Award” hours, but the 12
required hours per semester must be done during that semester. Continuous events will count at
the rate of five hours of service for a day of serving at summer camps or mission trips.
VIII. DRESS CODE
Personal Appearance
One assumes a certain amount of independence in the choice of clothing, and rightly so.
Clothing has always been a vehicle for self-expression and a way to establish individual
distinctiveness. Appearance is also important in a community context and deserves to be
addressed in a learning environment such as a Christian school. The following assumptions
govern our thinking and perpetuate our continuing commitment to a dress code:
1. Pressures felt by students to compete in areas of dress and fashion are destructive to the
unity of the body of Christ and present a great challenge to families in training their
children to love one another and to seek meaning for their own identity in the Lord Jesus
Christ.
2. Your appearance affects your behavior and the behavior of your peers. If your
appearance is excessive or draws attention to itself in some way, then you are a
distraction to the tasks at hand, which are education and maturity. There are two
extremes of clothing: being overly concerned and having no concern. Both extremes
will distract from and interfere with the learning process.
3. Community interests take precedence over personal preferences. Personal sacrifices are
inevitable whenever a group of people function in a close setting. The Biblical principle
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as taught and modeled by Paul was the limiting of one’s own preferences and rights for
the sake of others. Unless a rule or expectation is a violation of Scripture or of an
individual’s integrity, personal life-style choice like dress and conduct are acceptable
when within the confines imposed by the community as a whole.
4. Your appearance sets the tone in our environment. That which is visible often represents
and establishes that which is not visible. In this case, since clothing influences mentality
and appearances affect group living, our standards of dress aid in shaping the overall
climate of the place in which we operate. We want to be proud of our learning
environments, no matter what the current standards and taste of our society.
“Your beauty should not come from outward adornment, such as braided hair and the wearing
of gold jewelry and fine clothes. Instead, it should be that of your inner self, the unfading beauty
of a gentle and quiet spirit, which is of great worth in God’s sight.” I Peter 3:3-4
Most of the following dress code was suggested by the Student Council and approved by
the Board.
Dress Code
Boys: All male students will comply with the following regulations:
Hair: shall be neatly cut in a presentable fashion, not surpassing the eyebrows in the
front, earlobes on the side and the collar in back. Hair is not to be dyed any unnatural
color(s). Seniors will be allowed to have neatly cut, presentable facial hair.
Underclassmen must have clean shaven faces.
Pants: need to be neat, clean and not torn. Jeans, corduroy pants or slacks are
acceptable. Jeans must have pockets. Pants must not be exceedingly baggy, and
undergarment must not be showing. Shorts are not acceptable daily attire; however, they
may be worn during and after sports functions by the athletes and attending students.
Shorts are also acceptable for P.E. Shorts must be modest. Any other exceptions will be
at the discretion of the Principal.
Shirts: are required to be neat and clean with no tears. Tee shirts are acceptable attire.
Shirts must have sleeves. Shirts and sweatshirts with inappropriate and/or offensive
messages are not allowed. Brand names and team names are allowed. Humanistic slogans
like “No Fear” or “Just Do It” are not acceptable. The Principal will have final
judgment in this area.
Earrings for boys are not acceptable, nor is any type of body piercing.
Caps and hats will not be worn by students inside the building.
Students must wear shoes or sandals at all times. Going barefoot is not allowed. (K-6th
Grades: Flip-flops are not acceptable footwear because of safety issues with traveling
up and down stairs.)
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Sweatpants, tear-aways warm-ups and flannel pants will not be permitted.
Tattoos, permanent or temporary, will not be permitted. It was forbidden for the Jews to
tattoo their bodies (Lev. 19:28). Existing tattoos must be covered at all times with
clothing.
Girls: All female students will comply with the following regulations:
Girls are expected to keep hair neat, clean, well groomed and conservatively styled. Hair
is not to be dyed any unnatural color(s)
Jeans, slacks, skirts, shirts, blouses and dresses are acceptable. Jeans must have pockets.
They must be neat, clean and not torn. Necklines should be discrete. Shorts are not
acceptable daily attire; however, they may be worn during and after sports functions by
the athletes and attending students. Shorts may also be worn for P.E. Shorts must be
modest. Any other exceptions will be at the discretion of the Principal. Tight, form-fitting
clothing, either tops or pants, are unacceptable. Undergarments should not be visible at
any time. Dress and skirt length shall be no higher than two inches above the middle of
the back of the knee. Likewise, skirt slits must not be more than two inches above the
back of the knee. Any dress or skirt in question should be presented to the Principal prior
to wearing to school.
Jewelry and cosmetics (including glitter, jewelry size and excessiveness) should be
conservative and in good taste. (K-6th Grades: Dangling or excessively large earrings are
not acceptable.) No body piercing is allowed except for the ears, with no more than two
(2) per ear.
Blouses or shirts must be long enough to cover the skin, front
and back, when a student stands, sits, and or raises her hand. Waist length shirts and
blouses are not acceptable. Sleeveless shirts (not tank tops) will be permitted, but they
must fit in such a way that undergarments are not visible. Sheer and lace over a shirt that
does not meet school requirements will not be permitted.
Students must wear shoes or sandals at all times. Going barefoot is not allowed. (K-6th
Grades: Flip-flops are not acceptable footwear because of safety issues with traveling
up and down stairs.)
Sweatpants, tear-aways warm-ups and flannel pants will not be permitted.
K-6th Grades: Caps and hats will not be worn by students in the school building.
Tattoos, permanent or temporary, will not be permitted.. It was forbidden for the Jews to
tattoo their bodies (Lev. 19:28). Existing tattoos must be covered at all times with
clothing.
Chapel and Special Occasion Dress - (K-6th Grades): All students are required to dress up for
chapel days and special occasion programs. Boys are required to wear collared shirts with
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dress slacks. Girls are required to wear a blouse with a skirt or dress slacks, or a dress.
Sweaters and turtlenecks are acceptable chapel attire. Changing clothes after chapel will
not be permitted. Chapel wear will be worn the full day.
During inclement weather, it is recommended that students wear warm appropriate
clothing and boots or bring another pair of dry shoes to wear during the day.
Athletes: Athletes will be required to dress in a fashion decided by the coach on the day of their
games. This is true whether they play at home or away.
These dress code requirements apply to every school sponsored activity including field trips and
sports travel. Coaches and school appointed chaperones have the authority to set dress codes as
long as they don’t relax these requirements.
The school reserves the right to make decisions regarding the appropriateness of student dress
and appearance. Recognizing that these decisions are subjective, the position of the school,
represented by the Principal, will always be final.
The administration reserves the right to amend this code at any time and respectfully asks your
cooperation with these guidelines. They are designed to allow personal freedom within the
context of what is wholesome for the entire group.
IX. SUGGESTIONS FOR CONFLICT RESOLUTION
If a student has a concern or complaint regarding a specific student, teacher coach or the
Principal it is essential that initial communication be with that student, teacher, coach, or the
Principal. The student should speak with the offending person first, and if the concern continues,
then the student should speak with parents/guardians. The next step would be to speak with the
Principal. If the student needs help in determining how to speak with the person who has
offended, he or she may at any time ask the Principal, a teacher or their adviser for advice.
When a student brings a complaint home, take the time to advise him/her as to how to approach
the offending party to begin the resolution of this conflict. This training or advice will give the
student a wonderful opportunity to learn the skills of conflict resolution. The key is giving young
people the skills needed to work through these daily concerns and the positive experience of
seeing them solved in a biblical/relational way. (Matthew 18)
We will reap great rewards as a community by following this pattern of taking the complaint to
the person(s) involved at the lowest level. First, and most importantly, our young people begin
to take responsibility for resolving conflict in a biblical and mature way. This training and
experience is one of the most valuable tools we can give them as they prepare to enter the adult
world. We need to be very careful that we do not attempt to “solve their problems” for them at
this age, but simply advise and counsel them in learning how they can best solve their own
conflicts. As they face these situations and see resolution, it will give them a confidence and
independence that truly builds self-esteem and responsibility. It is a critical stage in their
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development, which calls for restraint, prayer, and counseling from parents/guardians and
sensitivity in listening and problem-solving on the part of teachers and staff. Secondarily,
faculty members learn how they can improve as teachers, strengthening our faculty and helping
us to better meet the needs of students.
In summary, as a Christian community, we are committed to handling concerns, complaints, and
conflicts biblically. In doing this, we will be affording ourselves the opportunity to allow God to
work to resolve the concern and to help us overcome the awkwardness and fear in the resolution
of differences. Certainly this can be a valuable educational and spiritual lesson for our young
people, which gives them the confidence to be responsible and sensitive problem solvers in their
world.
X. MISCELLANEOUS
Spiritual
The staff at HCS takes time before the beginning of every school day to pray together, seeking
God’s guidance and direction, in order to properly minister to the children entrusted in their care.
We ask our parents to also set aside time in their daily prayers to remember their children and the
staff of the high school. God’s Word tells us in James 5:16, “The effectual fervent prayer of a
righteous man availeth much.” We cannot stress enough the importance of your daily prayer
support upon the effectiveness of this ministry.
Cooperation with the School
As stated in the contract of enrollment, HCS believes that a positive and constructive working
relationship between the school and a student’s parents/guardian is essential to the
accomplishment of the school’s educational mission. HCS accordingly reserves the right to
terminate or not renew a student’s enrollment contract if the school reasonably concludes that the
actions of a parent or guardian make such a positive and constructive relationship impossible or
otherwise seriously interferes with HCS in the accomplishment of its educational purposes.
By placing students in the HCS program parents/guardians agree to cooperate with the
administration of HCS in seeing that students attend classes regularly. They agree to have their
student(s) on the school premises at the beginning of the school day and to provide transportation
from the school premises at the close of the school day. Parents/guardians agree to assist the
school in encouraging students to learn and advance in the educational process, to solve schoolrelated
problems, and to aid the teachers in providing the student with a Christian education.
Change of Address
Change of address or telephone number should be reported to the office as soon as the change is
made. It is important that the office records contain the correct information at all times. The
school directory is available during Parents’ Orientation and during the school year through the
office.
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Fund-Raising
All proposed fund-raising activities by student organizations or parent support organizations
must be submitted to the Principal in writing for approval before implementation. The school’s
fund-raising policy has been established by the Board and is administered by the Principal.
Volunteer Requirements for Parents/Guardians
Each family is requested to volunteer a minimum of 20 hours on behalf of the school. If we
expect our kids to learn to serve, we must be the models. Failure to cooperate in the necessary
fund-raising activities will ultimately mean an increase in tuition cost. The school recognizes that
most people are busy. We are too. If you cannot fulfill this requirement we respectfully ask, and
require, an additional $400.00 in tuition per child.
Telephone Calls from Parents/Guardians
Please note: Calling your child at school should be reserved for emergencies or matters of
extreme importance. Since there is no paging system, getting your student to the phone is time
consuming for our staff. Please do not call to give routine messages to students.
Student Phone Usage
Students are allowed to use the phone before and after school, and during lunch only, unless in
an emergency.
Weapons Policy
Students are not allowed to bring weapons or instruments of any kind to school that may inflict
injury to fellow students. And infraction in this regard will receive suitable disciplinary action,
including confiscation of the item. This restriction includes pocket knives or Leathermen.
Please leave them at home.
Confidentiality
Every effort will be made to protect the privacy of the parties involved in any complaint.
However, the school reserves the right to fully investigate every complaint and to notify a
student’s parent/guardian.
May God Bless us as together we strive for excellence in the education of His children.